Invoice Crowd creates invoices in your template and branding, in the client's currency, with your tax rates and GST fields where they apply. Switch on reminders, late fees, recurring schedules and online payments whenever you need them.
What is inside
The invoice is the document your client judges you on. Invoice Crowd gives you control over how it looks, how it is priced and how payment is followed up.
Built once, reused every time
The invoice generator handles the detail you would otherwise retype: line items pulled from your saved list, more than one tax rate on a line or across the whole invoice, and a discount applied where you need it. What the client receives is itemized enough to approve without a follow-up email.
Pick one of eight designs, change its fonts, colors, shapes, logo size and column names in the template builder, and rename the labels so they match the words your industry uses. Saving a customized design is included on paid plans. The result is a document a client recognizes as yours before they read the total.
Set per client or per invoice
Bill an overseas client in their own currency without keeping a second set of books. The invoice goes out in the money they actually pay with, while your reporting still totals in the base currency you run the business on, so the month adds up either way.
For businesses filing GST, each line can carry its HSN or SAC number and the rate that applies to that service. The tax is calculated on the invoice rather than in a spreadsheet afterwards, and the totals feed the GST filing report when the return is due.
The chasing runs itself
Switch on a late fee as a fixed amount or a percentage, and if the invoice is still unpaid one fee is added the day after the due date, with a notice on the invoice beforehand. Reminder emails go out on the schedule you choose, so every overdue invoice is followed up on time.
Bill retainers and monthly services automatically. Set the invoice up once with its schedule and each cycle is generated for you, as a draft to check or sent straight to the client. Recurring invoices are included on paid plans.
Also included
Smaller settings that decide whether an invoice takes two minutes or twenty, and whether the money arrives when it should.
Add the fields a particular client or project needs, such as a PO number or a job reference, above or below the items.
Clients pay by the method they already use, from PayPal and Stripe to Razorpay and Square.
Enter a product or service once and pick it from the list on every invoice after that.
Apply several tax rates to a single line or across the whole invoice when the job needs it.
Give a promotion or a loyalty rate from the invoice screen instead of editing the line price.
See when an invoice has been opened and when it has been paid, without asking the client.
Write an invoice today and have it go out on the date you agreed with the client.
Set a design's document language and the invoice headings and column names print in the language the client reads, in the app and in the PDF.
Send the contract, work order or timesheet with the invoice so approval moves quickly.
The invoice title and the main labels, such as Bill To and Due Date, can be renamed to match how you talk to clients.
Clients pay online from the invoice link, and the payment is recorded against the invoice automatically.
Add the costs you carried on a job as lines on the invoice, so it covers work done and money spent.
Questions
Yes. A recurring invoice runs on the schedule you set, and you choose whether each cycle is sent automatically or created as a draft for you to check first. Weekly, monthly, quarterly, yearly and custom cycles are all handled the same way. Recurring invoices are included on paid plans.
Switch on Late Fees in the invoice's Options, choose Flat or Percentage (%), and enter the amount; your business default fills this in on new invoices. If the sent invoice is still unpaid after its due date, one fee line is added the next day, and a percentage is worked out on the amount still owed. Before that, the invoice and PDF show a notice that a late fee applies after the due date. You can waive an unpaid fee on any invoice, and Indian businesses charge GST on it.
Yes. Choose one of eight designs and change its fonts, colors, shapes, logo size and table columns in the template builder, rename the standard labels, and add custom fields for details a particular client needs. Saving a customized design is included on paid plans and in the 30-day free trial.
Yes. Pick the currency on the invoice and the client sees the amount in the money they pay with. Your own reporting converts back to the base currency of the business, so the month adds up in one place.
Yes. Invoices can carry HSN or SAC numbers and the GST rates you define, the tax is calculated as you build the invoice, and the GST filing report collects the figures when the return is due.
Clients open the invoice link and pay through any gateway you switched on for it, such as PayPal, Stripe, Razorpay or Square, in full or in the partial or split amounts you allow. The payment is recorded against the invoice once the provider confirms it, and you record cash, cheque or bank transfers yourself with Record Payment.
Set up the template, the tax rates and the reminder schedule once, and every invoice after that is a few lines of typing.
