Estimate
The fast option. Price the job, send it for online approval and convert it to an invoice in one click.
Software to Simplify Proposals, Invoicing & Accounting!
Invoice Crowd is one place to write proposals, send estimates and invoices, take online payments and keep your accounts in order. Everything a small business or agency bills with, without stitching three tools together.
- AI assistant built in
- Multi-currency and GST ready
- 10+ payment gateways
Live flow
- Proposal
- Signed
- Invoice
- Paid
How it works
From estimate or proposal to invoice, payment and accounts
Open the deal the way that suits it: a quick estimate when the client just wants a number, a full proposal when they need convincing. Whichever you send, approval turns it into an invoice in one click, the invoice collects the payment, and the payment lands in your accounts without anyone re-typing it. That is the whole billing cycle in one product.
Start with either
Proposal
The full pitch. Branded sections, optional line items the client can select, and a timestamped e-signature.
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Invoice
One click from the approved document. Recurring schedules, late fees, partial payments and automatic reminders.
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Get paid
Share a payment link or send through the client portal. Stripe, PayPal, Razorpay, Square, Payoneer and more.
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Accounting
Every payment, purchase and expense lands in the ledger, so P&L and revenue reports stay current on their own.
AI Assistant
An AI assistant for your invoicing and bookkeeping
Ask it what is unpaid, what you spent last month or which customer still owes you, and it answers from your own ledger rather than the internet. Tell it to draft an invoice, an estimate, a customer or an expense and it asks for the details it is missing in plain language, then waits for you to confirm before anything is saved.
- Ask about your data Unpaid invoices, overdue accounts, recent expenses, customer details, all answered from your own records.
- Create records by describing them Draft invoices, estimates, customers, items and expenses. It asks for what it is missing rather than guessing.
- You stay in control Nothing is saved until you confirm it, and the assistant can never delete anything. Ever.
- Drop in a file Hand it a CSV, an Excel sheet or a photo of a receipt and it reads the rows for you.
Try
- Unpaid invoices
- Overdue
- Expenses this month
- Create an invoice
- Add a customer
- Add an expense
Features
Every invoicing and accounting feature, in one account
Eleven modules that already know about each other: proposals, estimates, invoicing, recurring billing, online payments, templates, worklog, customers, business profiles, accounting and reports. Because they share the same records, nothing gets re-typed between winning the work and reporting on it.
Win the work
Estimates and proposals, two ways to open the same deal
Proposals that close themselves
Build branded proposals from drag-and-drop blocks, let the client switch on optional extras, and collect a legally timestamped e-signature without leaving the thread.
- Template gallery and block editor
- Optional items the client selects at approval
- E-signature with live status tracking
Estimates when speed matters
The lighter sibling of a proposal. Reuse your item catalogue, quote in the client's currency, get approval online, and convert straight to an invoice.
- Reusable item and service catalogue
- Client approves or comments online
- Auto-convert to invoice on approval
Bill and get paid
From the approved document to money in the account
Invoicing with the fiddly parts handled
Customisable templates, multi-currency, GST and regional tax rules, payment stubs, custom fields and your own terms. All per document, all remembered.
- Branded, fully customisable invoice templates
- Late fees, partial and split payments
- Multi-currency and multi-language documents
Templates you actually design
Colours, typography, padding, sections, logos and your own notes. The invoice your client opens looks like it came from your studio, not from a billing tool.
- Multiple invoice and proposal template designs
- Global page style, label and content typography
- Per-document terms, notes and payment stubs
Recurring revenue on autopilot
Set the cadence once and Invoice Crowd issues, sends, reminds and escalates. Pause, edit or skip a cycle without rebuilding the schedule.
- Recurring invoices, packages and credit notes
- Automatic reminders before and after due date
- Pause, resume or amend any schedule
Payments on your clients' terms
Connect Stripe, PayPal, Razorpay, Square, Payoneer, Authorize.net or Braintree with your own merchant keys. Share a payment link, and receipts go out by themselves.
- 10+ gateways, all on your own keys
- Payment links and a self-serve client portal
- Automatic receipts and acknowledgements
Run the business
Where the work, the money and the reporting meet
Worklog that turns hours into invoices
Log time against projects and tasks, see what each member of the team has actually delivered, and pull the billable hours straight onto the next invoice.
- Time logged per project, task and team member
- Billable hours flow into invoices
- Team workload visible at a glance
Accounting that keeps itself current
A real chart of accounts, purchases and expenses beside income, and a profit-and-loss view that never needs a monthly export ritual.
- Chart of accounts, purchases and expenses
- Profit and loss without exporting anything
- Separate books per business profile
Reports that answer real questions
Revenue by month, by customer, by business profile. Outstanding versus received. Expense breakdowns. The numbers you would otherwise rebuild in a spreadsheet.
- Revenue, expense and tax reporting
- Customer and product-level breakdowns
- Filter by period, profile and currency
Customers, contacts and their whole history
One record per client holding every estimate, proposal, invoice, payment and portal login, so nobody has to dig through email to answer a billing question.
- Full document and payment history per client
- Contacts, addresses, currency and tax defaults
- Self-serve portal access per customer
Every brand you own, one login
Each business profile carries its own logo, tax identity, currency, templates, payment accounts and books, and you switch between them from the same dropdown.
- Separate branding and tax identity per profile
- Separate templates, gateways and books
- No second subscription per company
Also included
More invoicing software features, included as standard
These are not add-ons, paid extras or an enterprise call. They are part of the product, and they are usually what people mean when they say a billing tool finally feels finished.
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Team members & shared books
Invoice Crowd is not a one-seat tool. Add your team, let them log work and expenses, and keep one consolidated set of books.
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Dashboard that opens on the answer
Revenue this month, invoices sent, what is outstanding, what is overdue and what you spent, before you click anything.
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Items & services catalogue
A reusable library with pricing, tax and units already set, so a quote is picking from a list rather than retyping one.
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Payment links & packages
Sell a fixed package with a link you can put anywhere. Email OTP secures the purchase and the buyer becomes a customer record automatically.
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Credit notes & other income
Issue a credit note against a paid invoice, and record money that arrives outside the invoicing flow so the ledger stays complete.
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Vendors & recurring costs
Suppliers, your own expense categories and costs that repeat every month, logged once and then handled without you.
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Custom fields & document options
Add the fields your industry needs, set per-document terms, notes and payment stubs, and keep GST and regional tax rules straight.
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Zapier & Pabbly automations
Push Invoice Crowd events into the thousands of apps you already run the rest of the business on, with no code to write.
Why businesses switch
Why small businesses move to Invoice Crowd
Most teams pay for a proposal tool, an invoicing tool and an accounting tool, then spend their week copying numbers between them. Invoice Crowd is the single place all three live, which is why the quote you sent on Monday is already in your profit and loss by Friday.
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Pitch to P&L in one place
Proposals, estimates, invoicing, payments, worklog and accounting are the same product, not integrations you maintain.
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Every business you own
Each profile keeps its own logo, tax identity, currency, templates, gateways and books, up to ten of them on one subscription rather than one bill per company.
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Gateways on your own keys
Connect your own Stripe, PayPal, Razorpay, Square or Payoneer account. We never touch the money and never store card details.
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Bill clients anywhere
Quote and invoice in your client's currency, with GST and regional tax rules handled per document, so an overseas client is never a special case.
What our customers say about Invoice Crowd
Reviews published by real Invoice Crowd customers on Trustpilot, Capterra and G2. Follow any of them through to read the original.
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A Solid product with good support
I’ve been using another well-established accounting software which has worked well but the Covid took a major toll on my business and I’ve needed to cut my costs which included looking at another accounting solution. After a little searching, I came across Invoice crowd, and again after performing a little due diligence, I could see that they were a relatively new company and from my experience sometimes this is not a bad thing. Anyway, I decided to purchase the Invoice crowd and give it a try and I was pleasantly surprised, and have now made the decision to transfer all my accounting requirements to Invoice crowd. I also recommend this product.
Richard Tee
Feb 14, 2022 via Trustpilot
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Invoice system I’ve been looking for
I’ve been looking for an easy to use Invoice System. We were previously using a different system that was much more expensive and required too many steps to add customers and create invoices. After looking at many different options I decided to give Invoice Crowd a try. Being able to quickly create reoccurring invoices is what sold me. The setup process was very easy and intuitive. Other things I like include the roadmap. What has already been added along with the plans for the future are very impressive. The developer appears to be very responsive to customers needs based on all of the questions asked and reviews.
Chamaiporn Biedrzycki
January 16, 2022 via Trustpilot
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Made the switch to Invoicecrowd
It’s saved my team and I alot of time. We receive payments faster and it takes less than a minute to set up all of our accounts. You can set recurring invoices, edit or pause them if needed, schedule out your start date, and customize the look/brand of the invoices. The stripe and paypal integration also allows you to get the funds deposited quickly. I’ve been using simpleinvoices, another similar platform for many years but it nevers gets updated and is getting quite buggy. I’m happy i made the switch to Invoicecrowd
Will
January 11, 2022 via Trustpilot
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Invoice Crowd Review – Thumbs up from me!
I spent a lot of time researching invoice software to replace my old system. I had the difficult task of finding the right product that was easy to use, not expensive, and had all the features I needed. I was impressed by how simple and professional Invoice Crowd looked and it really did meet my needs. It’s really amazing, it has changed the way my company manages it’s financials and I am proud to recommend this simple and user friendly tool to anyone who needs invoice software. It’s is the hub of my business. I use it to get paid faster, keep track of my money coming in and going out, and much more. It’s a great tool for any business owner!
Andrew M.
March 7, 2022 via Capterra
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Simple, User-Friendly, Exactly What I Needed
I recently started a consulting arm of my business and was looking for a simple, but robust invoicing software that didn’t overwhelm me. I searched and found Invoice Crowd, which has been the perfect solution. I was able to purchase Invoice Crowd, set up my business profile, add client profiles, integrate my payment options, add my own brand colors and logos, and create several invoices within minutes of joining. I’m pretty amazed at how easy they have made it. I researched many invoicing systems and this by far was exactly what I was looking for in order to get invoices out with a quick turnaround. I’d highly recommend it.
Angie N.
September 13, 2022 via Capterra
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Invoice Crowd has saved us money! We have been using IC for about 6 months now, and it has saved us such a large amount of money that we are now able to spend it on other things we need for our company, ncluding other licenses for needed software. The convenience is the key to this program’s success. We are now able to manage all of our companies from one, single dashboard, and even allow each to use different payment methods to collect funds. The developers and support have been very helpful, and they even added features my team and I requested. I am confident this will be our invoice solution for life, I am so thankful to have found them.
David
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Invoice Crowd is an invoicing tool that makes it easy to create and send invoices
Overall, I’m extremely happy with Invoice Crowd and would recommend it to anyone looking for an easy-to-use invoicing tool. The service support is available to help with any questions or issues and they are already working on correcting some minor bugs!
Ursula L.
July 5, 2022 via Capterra
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Invoicing that is simple, effective and even pretty!
The simplicity of Invoice Crowd makes it pleasing to use. I found it intuitive and easy to deploy the first time.
Mike A.
Nov 23, 2021 via G2
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Invoice Crowd has streamlined our ability generate and send professional quality invoices to our customers. The PayPal functionality built into the documents really helps to simplify the payment process for our customers. In addition, the beautifully designed web based user interface makes it easy for us to use wherever we are! I highly recommend giving Invoice Crowd a chance to simplify your day.
Jake Walker
See what our other users say about us
FAQ
Invoice Crowd questions, answered
The things people want to know before they move their billing across. If yours is not here, the support team is online and answers properly.
Talk to supportHow long does it take to get going?
There is nothing to install and no setup call. Create your business profile, add your logo and tax details, and you can send a real invoice the same day. Your item catalogue and customer records build up as you go.
What happens when my trial ends?
Nothing is deactivated. You get a notice to continue with that plan, or you can move to a smaller one and keep working. There is no contract, and you can switch plans from your profile page at any time.
Do I need to install anything?
No. Invoice Crowd is fully web-based, so you can work from any computer or phone with a browser. There is nothing to install and nothing to keep updated.
Is my data safe, and what about card details?
The application runs behind SSL. We never handle transactions ourselves and never store card details. You connect your own payment gateway accounts and they process the money directly.
What can the AI Assistant actually change?
It can answer questions about your data and draft records: invoices, estimates, customers, items and expenses. Nothing is saved until you confirm it, and it cannot delete anything at all.
Can I run more than one business from one account?
Yes. Business profiles let each brand keep its own logo, tax identity, currency, templates, payment accounts and books, all under a single login rather than a separate subscription each.
Which payment gateways can I use?
Stripe, PayPal, Razorpay, Square, Payoneer and more, over ten in total. You connect your own accounts, and you can enable or disable any of them per business profile.
Can my team use it too?
Yes. Add team members so they can log work, record expenses and raise documents, with everything consolidating into one set of books. Team seats are $5 per member per month.
Start invoicing with Invoice Crowd today
Proposals, estimates, invoicing, online payments and accounting in one account, with an AI assistant that does the typing.
- Set up in minutes, nothing to install
- 10+ payment gateways on your own keys
- Switch or cancel anytime