Proposal
A designed document with sections, a pricing table and a signature field the client fills in on screen.
Software to Simplify Proposals, Invoicing & Accounting!
Invoice Crowd is one place to write proposals, send estimates and invoices, take online payments and keep your accounts in order. Everything a small business or agency bills with, without stitching three tools together.
- AI assistant built in
- Multi-currency and GST ready
- Connect your payment provider
How it works
From estimate or proposal to invoice, payment and accounts
Customers, items and documents carry through from proposal or estimate to invoice, payment and report, so nothing is typed twice.
Open with either document
Estimate
A priced quote with lines, tax and recipient choices, approved online instead of by a countersigned PDF.
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Invoice
Approval carries the same lines into an invoice, with a deposit up front if that is how the job is staged.
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Payment
The client settles it from the portal through whichever gateway you connected, in one payment or several.
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Accounting
Each document and payment posts to the ledger, so the statements are already written when you go looking.
Features
Every invoicing and accounting feature, in one account
Eleven modules that already know about each other: proposals, estimates, invoicing, recurring billing, online payments, templates, worklog, customers, business profiles, accounting and reports, plus an AI Assistant that works across all of them. Because they share the same records, nothing gets re-typed between winning the work and reporting on it.
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Win the work
Estimates and proposals, two ways to open the same deal
Proposals clients can review and approve
Build a branded proposal with reusable content blocks, send it to your client and track their response. Clients can review the proposal and sign online.
- Template gallery and block editor
- Line items clients can remove before approval
- E-signature with live status tracking
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Win the work
Estimates when speed matters
The lighter sibling of a proposal. Reuse your item catalogue, quote in the client's currency, get approval online, and convert straight to an invoice.
- Reusable item and service catalogue
- Client approves and signs online
- Auto-convert to invoice on approval
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Bill and get paid
From the approved document to money in the account
Invoicing with the fiddly parts handled
Customisable templates, multi-currency, GST and regional tax rules, payment stubs, custom fields and your own terms. All per document, all remembered.
- Branded invoice templates you design yourself
- Late fees, partial and split payments
- Multi-currency and multi-language documents
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Bill and get paid
Templates you actually design
Start from eight provided designs and make one yours in the drag-and-drop template builder: fonts, colours, background shapes, logo size, labels, table columns and the order of its sections. The invoice your client opens looks like it came from your studio. Saving a customised design is included on paid plans and in the 30-day free trial.
- Drag-and-drop template builder
- Fonts, colours, shapes and logo size
- Per-document terms, notes and payment stubs
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Bill and get paid
Recurring revenue on autopilot
Set the cadence once and Invoice Crowd issues and sends each invoice, with reminders on your schedule. Pause, resume or edit a schedule without rebuilding it, or run a retainer with hours included each month. Recurring billing is on paid plans.
- Recurring invoices, subscriptions and retainers
- Automatic reminders on the days you choose
- Pause, resume or amend any schedule
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Bill and get paid
Payments on your clients' terms
Connect Stripe, PayPal, Razorpay, Square, Payoneer, Authorize.net, Braintree and eight more with your own merchant keys. Share a payment link, payment confirmations go out by themselves, and refunds for nine gateways go back through the provider from the invoice.
- Your own merchant accounts
- Payment links and a self-serve client portal
- Automatic payment confirmation emails
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Bill and get paid
Reminders and late fees on autopilot
Choose when reminders go out around the due date, and add a flat or percentage late fee if an invoice runs late. Need to nudge a client now? Send a reminder in one click.
- Reminders before, on or after the due date
- Flat or percentage late fees
- One-click manual reminders
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Run the business
Where the work, the money and the reporting meet
Worklog that turns hours into invoices
Log time against projects and tasks in a weekly timesheet, approve each week, see what each member of the team has delivered and what each project earns, and pull the billable hours straight onto the next invoice.
- Time logged per project, task and team member
- Billable hours flow into invoices
- Team workload visible at a glance
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Run the business
Accounting that keeps itself current
A real chart of accounts, purchases and expenses beside income, a profit and loss that is always up to date, and Lock Transactions to keep closed periods closed.
- Chart of accounts, purchases and expenses
- Profit and loss, always current
- Separate books per business profile
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Run the business
Reports that answer real questions
Invoiced versus received, expenses and income by period, and who owes you what by age. The numbers you would otherwise rebuild in a spreadsheet.
- Invoice, expense and income reports
- Age debt and scheduled report emails
- Date presets, PDF download and email
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Run the business
An AI Assistant that knows your books
Ask what is unpaid, what you spent last month or which customer still owes you, and it answers from your own records. Describe an invoice, estimate, customer or expense and it drafts it, asking for anything missing, then waits for you to confirm.
- Answers from your own invoices, bills and reports
- Drafts records, reads CSV, Excel and receipt photos
- Nothing saved until you confirm, and it never deletes
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Run the business
Customers, contacts and their whole history
One record per client with their invoices, payments, files and portal login, plus a Statement of Account PDF whenever they ask what they owe, so nobody has to dig through email to answer a billing question.
- Full document and payment history per client
- Contacts, addresses, currency and tax defaults
- Self-serve portal access per customer
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Run the business
Every brand you own, one login
Each business profile carries its own logo, tax identity, currency, templates, payment accounts and books, and you switch between them from the same dropdown.
- Separate branding and tax identity per profile
- Separate templates, gateways and books
- One subscription for every company
Also included
More invoicing software features, included as standard
Everything a growing business expects from its billing software, built into every account, with plan allowances such as team seats set out on the Pricing page.
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Team members & shared books
Bring your team in. Let them log work and expenses, and keep everyone working in the same books for each business.
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Dashboard that opens on the answer
What you invoiced and received this month, what is outstanding and overdue, and cash in against expenses, before you click anything.
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Items & services catalogue
A reusable library with pricing, tax and units already set, so a quote is picking from a list rather than retyping one.
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Payment links
Sell a fixed package with a link you can put anywhere. A one-time email code secures the purchase, and the buyer becomes a customer record automatically.
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Credit notes & incomes
Issue a credit note against a paid invoice, and record money that arrives outside the invoicing flow so the ledger stays complete.
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Vendors & recurring costs
Suppliers, your own expense categories and costs that repeat every month, logged once and then handled without you.
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Custom fields & document options
Add the fields your industry needs, set per-document terms, notes and payment stubs, and keep GST and regional tax rules straight.
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Webhooks, Zapier & Pabbly
Send Invoice Crowd events to a webhook URL, connect through Zapier or Pabbly Connect using your Invoice Crowd sign-in, or build on the Developer API.
Why businesses switch
Why small businesses move to Invoice Crowd
Most teams pay for a proposal tool, an invoicing tool and an accounting tool, then spend their week copying numbers between them. Invoice Crowd is the single place all three live, which is why the invoice you send on Monday is already in your profit and loss.
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Pitch to P&L in one place
Proposals, estimates, invoicing, payments, worklog and accounting are the same product, not integrations you maintain.
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Every business you own
Each profile keeps its own logo, tax identity, currency, templates, gateways and books, all on one subscription rather than one bill per company.
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Get paid your clients' way
Connect Stripe, PayPal, Razorpay, Square, Payoneer and more, and payments land straight in your account. Card details are never stored.
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Bill clients anywhere
Quote and invoice in your client's currency, with GST and regional tax rules handled per document, so an overseas client is never a special case.
What our customers say about Invoice Crowd
Real reviews from Invoice Crowd customers, in their own words. Follow the linked ones to read the original.
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A Solid product with good support
I’ve been using another well-established accounting software which has worked well but the Covid took a major toll on my business and I’ve needed to cut my costs which included looking at another accounting solution. After a little searching, I came across Invoice crowd, and again after performing a little due diligence, I could see that they were a relatively new company and from my experience sometimes this is not a bad thing. Anyway, I decided to purchase the Invoice crowd and give it a try and I was pleasantly surprised, and have now made the decision to transfer all my accounting requirements to Invoice crowd. I also recommend this product.
Richard Tee
Feb 14, 2022 via Trustpilot
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Invoice system I’ve been looking for
I’ve been looking for an easy to use Invoice System. We were previously using a different system that was much more expensive and required too many steps to add customers and create invoices. After looking at many different options I decided to give Invoice Crowd a try. Being able to quickly create reoccurring invoices is what sold me. The setup process was very easy and intuitive. Other things I like include the roadmap. What has already been added along with the plans for the future are very impressive. The developer appears to be very responsive to customers needs based on all of the questions asked and reviews.
Chamaiporn Biedrzycki
January 16, 2022 via Trustpilot
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Made the switch to Invoicecrowd
It’s saved my team and I alot of time. We receive payments faster and it takes less than a minute to set up all of our accounts. You can set recurring invoices, edit or pause them if needed, schedule out your start date, and customize the look/brand of the invoices. The stripe and paypal integration also allows you to get the funds deposited quickly. I’ve been using simpleinvoices, another similar platform for many years but it nevers gets updated and is getting quite buggy. I’m happy i made the switch to Invoicecrowd
Will
January 11, 2022 via Trustpilot
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Invoice Crowd Review – Thumbs up from me!
I spent a lot of time researching invoice software to replace my old system. I had the difficult task of finding the right product that was easy to use, not expensive, and had all the features I needed. I was impressed by how simple and professional Invoice Crowd looked and it really did meet my needs. It’s really amazing, it has changed the way my company manages it’s financials and I am proud to recommend this simple and user friendly tool to anyone who needs invoice software. It’s is the hub of my business. I use it to get paid faster, keep track of my money coming in and going out, and much more. It’s a great tool for any business owner!
Andrew M.
March 7, 2022 via Capterra
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Simple, User-Friendly, Exactly What I Needed
I recently started a consulting arm of my business and was looking for a simple, but robust invoicing software that didn’t overwhelm me. I searched and found Invoice Crowd, which has been the perfect solution. I was able to purchase Invoice Crowd, set up my business profile, add client profiles, integrate my payment options, add my own brand colors and logos, and create several invoices within minutes of joining. I’m pretty amazed at how easy they have made it. I researched many invoicing systems and this by far was exactly what I was looking for in order to get invoices out with a quick turnaround. I’d highly recommend it.
Angie N.
September 13, 2022 via Capterra
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Invoice Crowd has saved us money! We have been using IC for about 6 months now, and it has saved us such a large amount of money that we are now able to spend it on other things we need for our company, ncluding other licenses for needed software. The convenience is the key to this program’s success. We are now able to manage all of our companies from one, single dashboard, and even allow each to use different payment methods to collect funds. The developers and support have been very helpful, and they even added features my team and I requested. I am confident this will be our invoice solution for life, I am so thankful to have found them.
David
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Invoice Crowd is an invoicing tool that makes it easy to create and send invoices
Overall, I’m extremely happy with Invoice Crowd and would recommend it to anyone looking for an easy-to-use invoicing tool. The service support is available to help with any questions or issues and they are already working on correcting some minor bugs!
Ursula L.
July 5, 2022 via Capterra
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Invoicing that is simple, effective and even pretty!
The simplicity of Invoice Crowd makes it pleasing to use. I found it intuitive and easy to deploy the first time.
Mike A.
Nov 23, 2021 via G2
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Invoice Crowd has streamlined our ability generate and send professional quality invoices to our customers. The PayPal functionality built into the documents really helps to simplify the payment process for our customers. In addition, the beautifully designed web based user interface makes it easy for us to use wherever we are! I highly recommend giving Invoice Crowd a chance to simplify your day.
Jake Walker
See what our other users say about us
FAQ
Invoice Crowd questions, answered
What people ask before moving their billing across. Can't find your question? Our support team is happy to help.
Talk to supportHow long does it take to get going?
You can send your first invoice the same day. Create your business profile, add your logo and tax details, and you are ready, with nothing to install and no setup call. Your item catalogue and customer records build up as you go.
What happens when my trial ends?
Your data is kept. Billing asks you to subscribe to the plan you were trying, or you can choose Continue on Free and keep working within the free plan's limits. There is no contract, and you can switch plans from Billing and Plan at any time.
Do I need to install anything?
Nothing at all. Invoice Crowd is fully web-based, so you can work from any computer or phone with a browser, always on the latest version.
Is my data safe, and what about card details?
Yes. Invoice Crowd runs over SSL, and payments go straight through your own payment gateway accounts, so we never handle transactions or store card details.
What can the AI Assistant do?
It answers questions about your data, runs reports such as profit and loss, and drafts records: invoices, estimates, customers, items, expenses and incomes. It can also log time. Nothing is saved until you confirm it, and it never deletes anything. The AI Assistant is included on paid plans and runs on AI credits, bought separately. Paid monthly and yearly plans can also connect Claude or ChatGPT through AI Connections, with every change waiting for your approval in Invoice Crowd.
Can I run more than one business from one account?
Yes. Business profiles let each brand keep its own logo, tax identity, currency, templates, payment accounts and books, all under a single login rather than a separate subscription each.
Which payment gateways can I use?
Stripe, PayPal, Razorpay, Square, Payoneer and ten more, 15 in total. You connect your own accounts, and you can enable or disable any of them per business profile. PayPal works on the free plan; the others need a paid plan.
Can my team use it too?
Yes. Add team members so they can log work, record expenses and raise documents, with everything consolidating into one set of books. The Team plan includes two team members and the Business plan three.
Start invoicing with Invoice Crowd today
Proposals, estimates, invoicing, online payments and accounting in one account, with an AI assistant that does the typing.
- Set up in minutes, nothing to install
- Connect your own payment-provider account
- Switch or cancel anytime